Do you want an Event to play at the same time every week, or every day? This internal scheduling feature makes it easy to schedule a Playlist multiple times in one easy step.

This feature will allow you to schedule repeating Events in one easy step. These repeating Events will occur at the same time of day, on the days of the week that you select. Each recurring Event will have the same Playlist. Changes to the Playlist will affect all the instances of the Event.

Note that future recurring events may show up with no tracks listed at first. This is because the system does not generate track lists for events until 12 to 24 hours before the event is scheduled to start. The reason for this is that the system processes schedule tracks on the "station table" in the background the day before so that the track selection is unique and updated according to what has been played most recently.

First, make sure you are editing the station where you want to make these changes. Highlight and click the station name to select it. If you are unfamiliar with how to navigate this part of Live365, please see this help article which describes dashboard navigation.

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Once you have selected the appropriate station, you will be taken to that station's menu page. From this page, you will be able to navigate and make changes and adjustments to your station. 

Creating the recurring event

To get started with Recurring Events, click "Schedule" on the station menu, then select “Events” from the drop-down menu.

From the "Events" screen, click the orange "Create Event" button to create a new recurring event.

This will open the “New Event” window. Here you can add an Event title, start date and time, duration, as well as select a Playlist, just as you would for a regular Event. You can also select days you would like the event to recur. 

1) Type in the title for this event.

2) Select a starting date and time.

3) Set the duration of the event in hours and minutes.

4) Choose a source for this event. The options are a Playlist or ClockWheel.

5) Select the Playlist or ClockWheel for this recurring event. (The options will depend on the source selected in step 4.

6) Choose whether this recurring event will be scheduled as Flexible or Strict.

7) Select this option if you would like all the tracks to cross-fade. (This is based on the settings in Sources -> AutoDJ -> Cross-fade)

8) Checking this will turn the event from single to recurring.

9) This is where you will set which days of the week that you would like the event to recur.

10) Set the date and time you would like the event to end.

11) When you have completed the above steps, click the green "Save" button to record your changes.

When you have scheduled your recurring Event, you will see it appear in the Schedule pane.

Clicking on an Event in the Schedule pane will open a window from which you can view the Event details and the Tracks scheduled in the Event.

Options for editing the event

In the event's window, you also have the option to "Cancel Event" or "Cancel Series".

Updates and notes

Important update: 

There are no other options for editing with this current version of the scheduler. Our developers are looking into bringing more event editor options to the interface in the future. We have intentionally restricted editing at this time because it was causing major issues with stations' programming and playback. There are several technical limitations as to why we locked down making changes that would affect existing scheduled events. 

Here are the scenarios that we aim to avoid:

*Scheduled events overlapping each other.
*Multiple instances of an event running at the same time.
*Recurring events which are disappearing when editing an existing series of events.
*Silence due to database conflicts resulting from editing events.

It's all in the name of a more resilient platform. Editing the events or files that comprise existing events brought havoc to the database systems behind the scenes of our community stations.

Important note:

We recommend against having too many back-to-back Events in your schedule, especially if they have flexible starts. It can cause problems for troubleshooting and ad insertion. We recommend having at least 1 hour of gap in your schedule per 24 hours of programming. You can do this during an off-peak time.

Track history for events is kept for the past 90 days, after which each new day of track history will replace the oldest.

If you have questions, comments, or concerns regarding event scheduling, please contact the Solutions team here.

Related Articles:

Scheduling Events
Recurring Events