Events are shows in your schedule. Each Event must be filled with a Playlist. The Playlist runtime will determine how long you need to make your Event.


Events are how you insert Playlists into your schedule. Before you can schedule an Event, make sure you have a Playlist ready to insert into the Event you are creating.

 

First, make sure you are editing the station where you want to make these changes. Highlight and click the station name to select it. If you are unfamiliar with how to navigate this part of Live365, please see this help article which describes dashboard navigation.



Once you have selected the appropriate station, you will be taken to that station's menu page. From this page, you will be able to navigate and make changes and adjustments to your station. 


Click on the "Schedule" tab in the Station Menu. Next, select "Events" from the drop-down.



To create an event, click on the "Create Event" button in the upper right corner of the "Events" pane, or by clicking the schedule itself.



If you create the Event by clicking on the Schedule itself, the “Add Event” window will have the date and time filled in according to the date and time in the Schedule pane that you selected.



Next, fill in the details in the "Add Event" window:



Title - Give your Event a title. Currently, your Event titles are not visible to your listeners. This will help you navigate your Schedule.


Start (Date and Time) - Check the Event Start date. If you opened the Create Event window by clicking on the Schedule instead of the “Create Event” button, the Event date and time will already be filled in for you.


NOTE: The system needs about 30 minutes to get tracks queued up for the event. You should schedule events at least 30 minutes from the current time, if you are programming for the same day as the Event.


Duration - Select a duration for your Event. Make sure the Event is long enough to fit the desired Playlist. If the Event duration is longer than the Playlist, the Playlist will loop to fill the Event slot as long as it satisfies the DMCA.


Source - Select whether you will be populating the Event with a Playlist or by using the ClockWheels feature (Read more about the ClockWheels feature here.)


Playlist - Choose a Playlist with which you’d like to populate the Event. A Playlist can consist of a single Track, or multiple Tracks. It can be music, storytelling, an interview, or a mix. The content of your Playlist is up to you.


Scheduling - Select Strict or Flexible Event type. Strict Event types will start at the exact specified Event start time. They might cut off the previous track in the middle if the Event start time has been reached. Flexible Event types will delay their starts until the previous track has finished. (You can read more about strict versus flexible Events here.)


Recurring - You can select the days that you would like to have the scheduled event play. Click the check box next to "Recurring" to open the options pane. You will see a checkmark next to the day you originally selected. If applicable, check each day that you would like the "Source" (Playlist or Clockwheelto run. You can read more about Recurring Events here.


Crossfade - Check this option if you would like for the scheduled tracks to crossfade, based on the Duration, Type, and Fade in/out parameters that you set in Sources -> AutoDJ -> Crossfade.


Until - When you click to start a recurring event, you will be prompted for a "Until" date for your scheduled event. Click in the box to open the calendar, where you will be able to select the time and date the event will end.  


If for any reason your Event does not pass the DMCA check, you will see an error at the top right of the Event window. If your Event passes the DMCA check, your schedule will show the Event you have just created.



Clicking on an Event in the Schedule pane will open a window from which you can view the Event details and the Tracks scheduled in the Event.



In the "Edit Event" window, you also have the option to "Delete Single Event" or "Delete All." If you made changes to the event, be sure to click the green "Save" button to record them. If you prefer not to make changes, click the cancel button to return to the "Events" pane.


 

IMPORTANT NOTE: We recommend against having too many back-to-back Events in your schedule, especially if they have flexible starts. It can cause problems for troubleshooting and ad insertion. We recommend having at least 1 hour of gap in your schedule per 24 hours of programming. You can do this during an off-peak time.


If you have questions, comments, or concerns regarding event scheduling, please contact the Solutions team here.


Related Articles:

Cross-fading in Events

Recurring Events