This is a step-by-step guide for first time broadcasters. Topics include library organization, uploading tracks, creating Playlists, scheduling Events, and sharing your station with your listeners.
Step 1: Create Categories
Categories (formerly called Tags) are a great way to organize your uploaded music. Live365’s flexible design allows you to create your own Categories for sorting and searching through your music library. The method of sorting your library is up to you.
Categories are optional, but recommended, as they can also be used in the creation of ClockWheels. Most commonly, Live365 users sort their media by genre, but you could use your Categories to organize your library according to track language, artist, upload date, decade, or mood. Categories also aid in Playlist creation.
Edit or Delete a Category
Step 2: Upload Tracks
Before you can add content to your Events, you will need to upload tracks to your station's media library. Tracks don’t necessarily need to be music. You can also upload pre-recorded spoken word tracks such as interviews, station jingles, podcasts, etc.
|IMPORTANT NOTE: All copyrighted content must be in its own track in order to remain compliant with our music licensing. All metadata for each individual track must be sent in realtime. We currently do not permit uploads of DJ mixes, playlists (as one file), or syndicated programming. We realize that this is a popular feature that has been requested by our broadcasters and one that is planned in a future release. Visit our Live365 Feature Requests page here.|
Live365 currently only supports the upload of .mp3 and .m4a audio formats.
Encoding requirements for the .mp3 files:
- Maximum bitrate: 128kbps
- Bitrate Mode: Constant
- Sample Rate: 44.1 kHz
- Channel Mode: Joint-Stereo
Encoding requirements for the .m4a files:
- Maximum bitrate: 128kbps
- Sample Rate: 44.1 kHz
Upload tracks by selecting Media -> Tracks from the Station Menu.
Next click the orange "Add Track" button on the Media -> Tracks page. For best results, upload similar tracks in each batch because you can only select one Type for all the tracks in each batch.
Once you have clicked the orange "Add Track" button, the "Upload Tracks" window will open. Choose Tracks from your computer or external hard drive to upload. These will be stored in your station’s media library and will ONLY be available to you. (At this time, Live365 does not have a shared music library.) Live365 will detect if you have already uploaded a copy of the current track and will not upload duplicate copies.
Once your have added the desired tracks, click the blue "Submit" button as indicated in the image below.
Be sure to set the Track Type in order for your station to function correctly!
This is the best way to add Track Types and Categories in bulk. Additional Categories can be added at a later time from the Tracks section of the Media tab, found in the Station Menu. Categories are an optional way to easily group your tracks for Playlists and ClockWheels. Each track can have more than one Category, but only one track Type.
|IMPORTANT NOTE: Track Type is required to comply with music copyright laws.|
Once you click "Submit," the "Categorize Tracks" window will open.
Step 3: Edit Your Track metadata
You can update your track metadata from inside the Live365 interface. From the Station Menu, select Media -> Tracks. It’s a good idea to review the tracks that you’ve uploaded to ensure that they have correct titles, artist, and album information.
Step 4: Create Playlists
Add and Name Your New Playlist
Add tracks to Your Playlist
Arrange Your Playlist
Check the Runtime
|NOTE: If you schedule a Playlist of 45 minutes into an hour-long Event, the Playlist will loop again from the beginning to fill the entire Event. If you want to avoid looping, you can create your Event with a length that matches the runtime of your Playlist. Playlists need to be more than one minute long.|
Save Your Playlist
Step 5: Schedule Events
To create an event, click on the "Create Event" button in the bottom right corner of the "Events" pane.
Next, fill in the details in the "Event" window:
Description of each of the event editor options and fields:
Title - Give your Event a title. Currently, your Event titles are not visible to your listeners. This will help you navigate your Schedule.
Start (Date and Time) - Check the Event Start date.
NOTE: The system needs about 30 minutes to get tracks queued up for the event. You should schedule events at least 30 minutes from the current time if you are programming for the same day as the Event.
Duration - Select a duration for your Event. Make sure the Event is long enough to fit the desired Playlist. If the Event duration is longer than the Playlist, the Playlist will loop to fill the Event slot as long as it satisfies the DMCA.
Source - Select whether you will be populating the Event with a Playlist or by using the ClockWheels feature (Read more about the ClockWheels feature here.)
Playlist - Choose a Playlist with which you’d like to populate the Event. A Playlist can consist of a single Track or multiple Tracks. It can be music, storytelling, an interview, or a mix. The content of your Playlist is up to you.
Scheduling - Select Strict or Flexible Event type. Strict Event types will start at the exact specified Event start time. They might cut off the previous track in the middle if the Event start time has been reached. Flexible Event types will delay their starts until the previous track has finished. (You can read more about strict versus flexible Events here.)
Crossfade - Check this option if you would like for the scheduled tracks to crossfade, based on the Duration, Type, and Fade in/out parameters that you set in Sources -> AutoDJ -> Crossfade.
Recurring - You can select the days that you would like to have the scheduled event play. Click the check box next to "Recurring" to open the options pane. You will see a checkmark next to the day you originally selected. If applicable, check each day that you would like the "Source" (Playlist or Clockwheel) to run. You can read more about Recurring Events here.
Until - When you click to start a recurring event, you will be prompted for a " Repeat Until" date for your scheduled event. Click in the box to open the calendar, where you will be able to select the time and date the event will end.
If for any reason your Event does not pass the DMCA check, you will see an error at the top right of the Event window. If your Event passes the DMCA check, your schedule will show the Event you have just created.
Clicking on an Event in the Schedule pane will open a window from which you can view the Event details and the Tracks scheduled in the Event.
Options for editing the event
In the event's window, you also have the option to "Cancel Event" or "Cancel Series".
Updates and notes
There are no other options for editing with this current version of the scheduler. Our developers are looking into bringing more event editor options to the interface in the future. We have intentionally restricted editing at this time because it was causing major issues with stations' programming and playback. There are several technical limitations as to why we locked down making changes that would affect existing scheduled events. Here are the scenarios that we aim to avoid: *Scheduled events overlapping each other. *Multiple instances of an event running at the same time. *Recurring events which are disappearing when editing an existing series of events. *Silence due to database conflicts resulting from editing events. It's all in the name of a more resilient platform. Editing the events or files that comprise existing events brought havoc to the database systems behind the scenes of our community stations.
We recommend against having too many back-to-back Events in your schedule, especially if they have flexible starts. It can cause problems for troubleshooting and ad insertion. We recommend having at least 1 hour of gap in your schedule per 24 hours of programming. You can do this during an off-peak time.
Track history for events is kept for the past 90 days, after which each new day of track history will replace the oldest.
Step 6: Share Your Station
Now it's time to share your station. Click on the "Station Settings" tab in the Station menu, then click on "Station Profile" from the dropdown menu.
Here you will find all the information about your station including a station background image (not shown), station logo image, station name, description, social media links, and genre selections (up to 5). Add all the information that you would like displayed on your Live365 Station Page. Be sure to click the green "Save Settings" button to record the changes.
To access your listen links, click on the "Listen" button located on your Station menu.
The "Listen" page will include the following links and codes to access your Live365 stream:
1) Embeddable Player Widget: This allows you to easily embed a Live365 player on your station's website. You can read more about the Live365 Embeddable Player here.
2) Last Played Widget: The best way for your listeners to see what has previously aired on your Live365 station. This widget is designed to be embedded directly into your web-page.
3) Quick Link: Click on the "Quick Link" to listen in your web browser. In addition, this link would be provided to third-party station listing services and directories.
|IMPORTANT NOTE: The Quick link should not be provided as a public listen-to link, as it is dynamic in nature and can change.|
4) Station Profile: To view your station page in the Live365 station directory, copy (ctrl c) and paste (ctrl p) the Station Profile link into your browser. You can also customize the links and the cover art on your station profile page in Station Settings -> Station Profile.
If you have any questions, comments, or concerns regarding this guide, please contact the Solutions Team here.